Procedures and Principles Regarding the Functioning of Advisory Boards

The unit advisory board consists of members proposed by the unit head, primarily selected from external stakeholders along with a limited number of academic staff from the unit, approved by the unit administrative board, and accepted by the Senate. The unit head chairs the board and also appoints one of the members as the vice chair. The term of office for advisory board members is two years. In the event a member leaves before the end of the term, a new member is appointed?upon the recommendation of the unit head and the decision of the unit administrative board?to serve the remainder of the term. Within the two-year term, new members may be added to the advisory board upon the recommendation of the unit head and decision of the unit administrative board, without requiring Senate approval. At the end of the two-year term, advisory board members are reappointed by a Senate decision following the same procedure outlined in this clause. Members who have served in the previous term may be reappointed.

a) Advisory boards convene at least once a year, upon the request of the Rector or the unit head.

b) The agenda of the board is prepared by the chair. In preparing the agenda, suggestions from board members are taken into consideration. The agenda is communicated to the members at least one week before the meeting date.

c) The board convenes with an absolute majority of its total membership and makes decisions by the majority of those present. At the request of the chair or the majority of board members, individuals who are not members of the board may be invited to attend the meeting to provide their opinions; however, these individuals may not vote.

ç) The board elects at least one rapporteur from among its members. In the absence of the chair, the vice chair presides over the meetings.

d) Board decisions are of an advisory nature. These decisions are presented to the Senate, the Administrative Board, or the relevant unit boards for information and discussion, depending on the subject matter.

e) The activities/decisions of the unit advisory boards are compiled into a report each year and submitted to the Rectorate no later than the end of November. Taking into account the reports from all units, the Rectorate prepares a general activity report and submits it to the Council of Higher Education no later than the end of December.